Privacy Policy

1. Introduction

At Rosterhunter, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, and safeguard your data when you use our website and services.

2. Information We Collect

We collect the following personal information when you create and maintain a profile on Rosterhunter. Some fields are optional and are only stored if you choose to provide them:

• Account Identifiers: First Name, Last Name, Email Address, Username, Password (via Firebase Authentication – we cannot see your password; it is securely handled by Firebase, a trusted Google service used widely across the industry), Subscription Type.
• Profile & Demographics: Date of Birth, State/Region, Profile Picture ID.
• Athletic Info: Sport, Profile Type (e.g., athlete), Primary Position, Secondary Position, Dominant Hand/Foot, Class Of (graduation year), Height.
• Education & IDs: School/High School (legacy fields may appear as “highSchool/academy”), Intended Area of Study, GPA, NCAA ID, NAIA ID.
• Contact Details: Phone Number, Guardian Email, Guardian Phone.
• Social & External Profiles: Instagram, X (Twitter), Hudl, YouTube, TikTok, Facebook.
• Saved Preferences: Saved Colleges, Marketing Opt‑In.
• Teams (if provided): For each team you add — Type (High School/Academy/Club/College), Team Name, Jersey Number, Coach Name, Coach Email, Coach Phone.
• Videos (if provided): For each video you add — Provider (YouTube/Hudl), Title, URL.
• Links (if provided): For each link you add — Title, URL.
• Referral Information: Who referred you (referredBy), and a short‑lived referral cookie used to attribute sign‑ups (see Cookies below).
• On‑site Activity: Setup progress step (internal), basic usage analytics via Google Analytics/Tag Manager and Hotjar (see Cookies below).

3. Use of Information

We use the personal data collected to:

• Create and maintain your account.
• Provide access to roster data and premium features.
• Process payments for subscriptions via Stripe.
• Communicate with you regarding your account or updates to the site.
• If opted in, send occasional promotional emails via Brevo (can opt out anytime).

4. Subscription Payments

We offer a monthly subscription for premium features at $19.99 per month, $16.66 per month for quarterly payments ($49.99 every 3 months), and $12.50 per month for annual payments ($149.99 yearly), processed securely through Stripe. We also offer a $3.99 per month verified badge subscription. Your subscription will renew automatically each month unless you cancel before the end of the current billing cycle. You may cancel your subscription anytime through your account settings, and your access to premium features will remain active until the end of the paid period.

5. Cookies

We use the following cookies to improve your experience and the functionality of our website:

• Google Tag Manager
• Google Analytics (for tracking website usage and performance)
• Hotjar (for user behavior analytics)
• Stripe (for payment processing)
• Firebase Authentication (for user sign-in)
• Rosterhunter Referral (rh_referral_code)
• Atlas MongoDB (for storing user data)

These cookies may collect information such as your IP address, browser type, and device information.

Referral cookie details: when you visit Rosterhunter via a referral link, we set a first‑party cookie named rh_referral_code to credit the referrer. It is HTTP‑only, uses SameSite=Lax, expires after 7 days, and is only marked Secure in production environments.

6. Third-Party Services

We use third-party services such as Stripe for payments and Firebase for authentication and data storage. These services may collect and process your personal data as described in their respective privacy policies.

Stripe Privacy Policy: Stripe Privacy Policy

Firebase Privacy Policy: Firebase Privacy Policy

7. Data Security

We employ security measures to protect your data from unauthorized access, alteration, or destruction. However, no method of transmission over the internet is completely secure, and we cannot guarantee the absolute security of your information.

8. User Rights

You have the right to:

• Access and update your personal information.
• Request deletion of your personal data, subject to certain legal obligations.
• Opt out of promotional emails anytime in your profile settings.

9. Children’s Privacy

Our services are not intended for children under the age of 13, and we do not knowingly collect personal data from children. If we become aware that we have inadvertently collected data from a child, we will take steps to delete that data.

10. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, or as required by law. When we no longer need your personal data, we will securely delete it.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, with the updated date. Your continued use of our website after such changes will constitute your acceptance of the updated privacy policy.

12. Feature Requests

Users can submit a feature request to be promoted on our social media. Submitted information (e.g., position, class year, high school, photo) is stored in our database and may be published on our social channels.

Promotions: Rosterhunter reserves the right to post user profile data (such as name, position, class year, school, and other profile details) on its social media channels at any time to promote both the individual players and the Rosterhunter service.